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Office Assistant

Job ID:  8134
Location: 

Alma, NE, US, 68920

Date posted:  Dec 8, 2022
Employment Type:  Hourly
Schedule:  Full Time
Job ID:  8134

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world.  We serve agriculture customers and consumers across the United States and around the world.  Most of our 10,000 employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.

Summary

  • Ability to sit, stand, push, and pull frequently
  • Ability to lift up to 20 lbs
  • Ability to speak frequently
  • Complete general administrative duties on time with high quality.
  • Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
  • Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
  • Collect direct payments, reconcile credit card receipts, and prepare deposits.
  • Coordinate truck freight schedules, weigh trucks and document information.
  • Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
  • Order office supplies and maintain a clean office.
  • Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
  • Assist in preparing presentations, organizational charts, phone lists, etc.
  • Provide clear communication with location managers, board members, and patrons.
  • Manage multiple projects and prioritize work to meet all required timelines.
  • Maintain a full understanding of company products and services.
  • Work with sensitive material and maintain highest level of confidentiality and integrity.
  • Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
  • Perform other duties as needed or assigned.
  • 1+ years of experience in Office and Facilities Services
  • 1+ years of experience in Administrative Support
  • High School diploma or GED
  • Proficient in Microsoft Office suite
  • Strong communication skills, both verbal and written
  • Basic math skills
  • Ability to work extended hours during peak seasons to meet business needs
  • Ability to travel occasionally
  • Farming background or agriculture/fertilizer experience, preferred
  • Familiarity with accounting software, preferred
  • Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Responsibilities

  • Ability to sit, stand, push, and pull frequently
  • Ability to lift up to 20 lbs
  • Ability to speak frequently
  • Complete general administrative duties on time with high quality.
  • Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
  • Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
  • Collect direct payments, reconcile credit card receipts, and prepare deposits.
  • Coordinate truck freight schedules, weigh trucks and document information.
  • Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
  • Order office supplies and maintain a clean office.
  • Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
  • Assist in preparing presentations, organizational charts, phone lists, etc.
  • Provide clear communication with location managers, board members, and patrons.
  • Manage multiple projects and prioritize work to meet all required timelines.
  • Maintain a full understanding of company products and services.
  • Work with sensitive material and maintain highest level of confidentiality and integrity.
  • Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
  • Perform other duties as needed or assigned.
  • 1+ years of experience in Office and Facilities Services
  • 1+ years of experience in Administrative Support
  • High School diploma or GED
  • Proficient in Microsoft Office suite
  • Strong communication skills, both verbal and written
  • Basic math skills
  • Ability to work extended hours during peak seasons to meet business needs
  • Ability to travel occasionally
  • Farming background or agriculture/fertilizer experience, preferred
  • Familiarity with accounting software, preferred
  • Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Minimum Qualifications (required)

  • Ability to sit, stand, push, and pull frequently
  • Ability to lift up to 20 lbs
  • Ability to speak frequently
  • Complete general administrative duties on time with high quality.
  • Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
  • Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
  • Collect direct payments, reconcile credit card receipts, and prepare deposits.
  • Coordinate truck freight schedules, weigh trucks and document information.
  • Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
  • Order office supplies and maintain a clean office.
  • Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
  • Assist in preparing presentations, organizational charts, phone lists, etc.
  • Provide clear communication with location managers, board members, and patrons.
  • Manage multiple projects and prioritize work to meet all required timelines.
  • Maintain a full understanding of company products and services.
  • Work with sensitive material and maintain highest level of confidentiality and integrity.
  • Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
  • Perform other duties as needed or assigned.
  • 1+ years of experience in Office and Facilities Services
  • 1+ years of experience in Administrative Support
  • High School diploma or GED
  • Proficient in Microsoft Office suite
  • Strong communication skills, both verbal and written
  • Basic math skills
  • Ability to work extended hours during peak seasons to meet business needs
  • Ability to travel occasionally
  • Farming background or agriculture/fertilizer experience, preferred
  • Familiarity with accounting software, preferred
  • Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Additional Qualifications

  • Ability to sit, stand, push, and pull frequently
  • Ability to lift up to 20 lbs
  • Ability to speak frequently
  • Complete general administrative duties on time with high quality.
  • Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
  • Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
  • Collect direct payments, reconcile credit card receipts, and prepare deposits.
  • Coordinate truck freight schedules, weigh trucks and document information.
  • Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
  • Order office supplies and maintain a clean office.
  • Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
  • Assist in preparing presentations, organizational charts, phone lists, etc.
  • Provide clear communication with location managers, board members, and patrons.
  • Manage multiple projects and prioritize work to meet all required timelines.
  • Maintain a full understanding of company products and services.
  • Work with sensitive material and maintain highest level of confidentiality and integrity.
  • Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
  • Perform other duties as needed or assigned.
  • 1+ years of experience in Office and Facilities Services
  • 1+ years of experience in Administrative Support
  • High School diploma or GED
  • Proficient in Microsoft Office suite
  • Strong communication skills, both verbal and written
  • Basic math skills
  • Ability to work extended hours during peak seasons to meet business needs
  • Ability to travel occasionally
  • Farming background or agriculture/fertilizer experience, preferred
  • Familiarity with accounting software, preferred
  • Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Physical Requirements

  • Ability to sit, stand, push, and pull frequently
  • Ability to lift up to 20 lbs
  • Ability to speak frequently
  • Complete general administrative duties on time with high quality.
  • Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
  • Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
  • Collect direct payments, reconcile credit card receipts, and prepare deposits.
  • Coordinate truck freight schedules, weigh trucks and document information.
  • Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
  • Order office supplies and maintain a clean office.
  • Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
  • Assist in preparing presentations, organizational charts, phone lists, etc.
  • Provide clear communication with location managers, board members, and patrons.
  • Manage multiple projects and prioritize work to meet all required timelines.
  • Maintain a full understanding of company products and services.
  • Work with sensitive material and maintain highest level of confidentiality and integrity.
  • Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
  • Perform other duties as needed or assigned.
  • 1+ years of experience in Office and Facilities Services
  • 1+ years of experience in Administrative Support
  • High School diploma or GED
  • Proficient in Microsoft Office suite
  • Strong communication skills, both verbal and written
  • Basic math skills
  • Ability to work extended hours during peak seasons to meet business needs
  • Ability to travel occasionally
  • Farming background or agriculture/fertilizer experience, preferred
  • Familiarity with accounting software, preferred
  • Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

CHS offers a competitive total compensation package. Benefits include Health, Dental, Vision, Hearing, Life Insurance, Health and Day Care Savings Accounts, Paid Vacation, 401K, Company Funded Pension, Profit Sharing, Long and Short Term Disability, Tuition reimbursement, and Adoption assistance.

CHS is an Equal Opportunity Employer.


Nearest Major Market: Hastings
Nearest Secondary Market: Kearney