EH&S Administrative Assistant

Summary

CHS has an exciting opportunity at our Oil Refinery facility in Laurel, MT.  We are looking for an EH&S Administrative Assistant to provide administrative and clerical support to relieve and assist management and staff in administrative tasks.  You must be a detail-oriented, results-driven individual with a commitment to quality, accuracy, and the ability to organize and prioritize workloads to meet deadlines. Excellent communication skills, both verbal and written, with the ability to work in a team environment and on self-directed tasks are essential. 

Responsibilities

• Develop a practical knowledge of departmental and company policies and procedures to gain specialized skills in a variety of processes and activities.
• Effectively and professionally communicate with all levels of the organization.
• Assist with development of KPIs.
• Oversee certain aspects of the Prism and Enablon Software Suites residing in the Refinery Environmental, Health & Safety Department.
• Maintain accurate records for the Safety Incentive Program (SIP) entering all employee SIP records by category and dates into the database. 
• Assist Refinery Environmental, Health, and Safety personnel in scheduling and conducting hearing testing and respiratory fit testing and complete appropriate records.
• Completes necessary updates to Everbridge Call Out System and provides accurate telephone information for emergency response.
• Assists Emergency Response Coordinator in maintaining the EH&S One Plan and associated training.
• Compile data necessary for completion of routine environmental reports.
• Identify and implement opportunities to improve efficiency to existing workflows and processes.
• Establish, build, and maintain relationships with other administrative staff providing backup functions.
• Perform various administrative duties as needed to support the various departments and employees.
• Direct telephone calls, screen mail, and coordinate meetings, presentations, and conferences. 
• Plan and oversee the transfer of archived information following record retention policies.
• Maintain a high level of confidentiality working with employee records and information.
• Proficient computer skills (Microsoft Office) and other refinery-specific software with ability to learn new tools.
• Must have excellent customer service skills and problem-solving.
• Maintain and promote a strong safety culture and follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Other tasks as identified

Minimum Qualifications (required)

• 2+ years of experience in Office and Administration Support
• High School diploma or GED

Additional Qualifications

• Computer skills in refinery-specific software (SAP; Prism, Enablon, SharePoint)
• Proficient in Microsoft Office suite
• Strong communication skills, both written and verbal
• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.